Why Your Vietnam E-Visa Is Delayed – Top 7 Causes & What You Can Do

Last update: Thursday August 14, 2025

You're not alone if your Vietnam e-visa is taking longer than expected to process. Every year, simple errors, sluggish government processing, or timing miscalculations cause problems for thousands of travelers.

The top 7 causes of visa delays will be covered in this guide, along with tips on how to prevent them and why hiring a specialized visa assistance provider like Vietnam-imm.org can be extremely beneficial.

1. Incorrect or Incomplete Application Details

One small mistake—like an incorrect passport number or missing middle name—can halt your e-visa application. Sometimes, the immigration will request you to update, which will take another 4 working days to process. In the worst case, you may be denied entry in Vietnam as the approved visa not matched with your passport information, if you don't check carefully.

What to do:

Double-check every detail before submission. 

• Make sure the ICAO line on your passport precisely corresponds to your full name, including any middle names.
• On the application form, provide the complete address of your lodging.
• Before submitting, make sure all the information is correct.

If you're not confident, let the team at Vietnam-imm.org handle it. Our experienced staff will carefully review your documents before submission to prevent avoidable delays.

Pro tips: We are very happy to inform that we process your visa application in accordance with the passport information, and if there is any disperancies, we will contact you right away to confirm.

2. Low-Quality Passport Scans or Photos

Vietnam’s immigration system can reject documents that don’t meet technical requirements. This is definitely one of the most common delay causes.

Unacceptable samples:

• Scans that are watermarked or have glare obscuring the text
• Images with cropped corners or distorted proportions
• Black-and-white or low-resolution scans
• Wearing hats or glasses, or not showing both ears/ neck/ sholuders clearly

Created by AI

What to do:

Ensure all uploads are high-resolution and follow proper guidelines.

➡ Passport data page: Full page including photo, personal information, and ICAO line. Photos must be taken straight, without glare; .png, .jpg, .jpeg format, size ≤ 5MB

➡ Portrait photo: Photo taken no more than 6 months ago, straight looking, no hat, no glasses, polite clothes, not cropped from passport photo; .png, .jpg, .jpeg format, size ≤ 5MB

Pro tips: Vietnam-imm.org provides document checking and formatting support so your application meets official standards from the start.

3. Peak Travel Seasons or Holiday Backlogs

During national holidays or busy tourist months, processing times can increase unexpectedly. In reality, it could take the Immigration Department up to more than 4 working days to process a visa, especially if there is a backlog of cases after public holidays or if your application needs to be corrected.

Besides, Vietnam Immigration typically doesn’t process applications on weekends or public holidays.

What to do:

• Give the visa processing at least five to seven working days.
• Wait for your visa to be approved before making any travel or hotel reservations. WE HIGHLY RECOMMEND YOU WAIT FOR A VISA FIRST TO BOOK ANY TICKETS.

Pro tips: You can apply as many times as necessary for Vietnam visas. Vietnam-imm.org monitors holiday schedules and can recommend the best time or service level—standard, urgent, or super urgent—based on your travel plans.

4. Technical Errors on the Government Portal

Sometimes, delays are caused by internal system maintenance or errors on the Vietnam Immigration website. The error like "403 Forbidden" or "503 Service Unavailable" can occur unexpectedly, and there is no way to predict when the website will be accessible again.

What to do:

Instead of waiting in the dark, use Vietnam-imm.org, which provides real-time tracking and 24/7 customer support. We’ll notify you of any issues and work quickly to resolve them on your behalf.

Pro tips: Vietnam-immi.org have many options for Vietnam visas, for example Visa approval letter to make sure you can obtain the visa in this situation. Visa approval letter is equally valid as eVisa; you can learn more about it here Vietnam Visa On Arrival (VOA) Instructions: A Complete Guide

5. Nationality or Visa History-Based Delays

Certain nationalities may experience longer time to process due to extra verification procedures. Visas may also be refused to applicants who have a history of immigration violations.

Typical grounds for disqualification consist of:

• Unauthorized employment in Vietnam or previous visa overstays
• Being placed on watchlists of Vietnamese authorities
• Concerns about security or health

What to do:

Before applying, contact Vietnam-imm.org for guidance. We have up-to-date insights on immigration policy and can advise if your nationality is likely to face extra scrutiny—and how to handle it proactively.

6. Applying While Already in Vietnam

Only foreign visitors to Vietnam are eligible for the e-visa. Your application might be flagged or denied without warning if you apply while you are already in the nation, even after a quick visa run.

What to do:

Make sure you are outside of Vietnam before applying, or depart the nation before applying for a new visa.

In the event that proof of departure is needed, have a scanned copy of your exit stamp on hand.

The sample of Vietnam entry and exit stamp (Photo: Collected)

Pro tips: Vietnam-immi.org can help you updating the exit stamp and consulate land border crossing/ visa run cases.

7. Applying Too Close to Your Travel Date

Many tourists wait until the last minute to apply for a visa, which forces them to choose standard processing. In these situations, passengers may have to deal with last-minute changes to their flights, lodging, or even their ability to travel at all.

What to do:

If you're short on time, opt for an urgent visa through Vietnam-imm.org, which can process applications in as little as 4–8 hours, depending on your case.

What If You'Ve Waited for Too Long? 

The Vietnam eVisa provides international travelers with a quick, affordable, and transparent way to enter the country. However, approval requires complete accuracy in personal information, high-quality photos, and a clear understanding of eligibility requirements.

➡ Manually check your application status using the EVisa code and email

➡ Identify the mistake you might have made in this article to counter immediately

➡ Apply again with urgent processing: If your flight is approaching and your visa is still pending, don’t delay further 

Why Choose Vietnam-imm.org?

Vietnam-imm.org is a leading visa agency that helps travelers secure Vietnam e-visas quickly, accurately, and with minimal stress. Here’s what sets them apart:

• Expert Review – Every application is reviewed by visa specialists to avoid errors
• Express & Urgent Services – Get your visa fast, even in emergency situations
• 24/7 Support – Chat, email, or phone support available anytime, anywhere
• Real-Time Tracking – Know exactly where your application stands
• Trusted by Thousands – Positive reviews from satisfied travelers worldwide

While the average time to process a Vietnam e-visa is 3–5 working days, delays happen more often than you think. The safest and fastest way to secure your visa is to work with professionals who understand the system inside and out.

Vietnam-imm.org helps you avoid delays by checking your documents, offering urgent and super-urgent options, and giving you peace of mind through 24/7 service and support.

Travel With Peace of Mind

Whether you need a fast visa, airport fast track, private car, or eSIM, Vietnam-Immi.org is here 24/7 to support your trip.

Whatsapp: +84379522522

Hotline: +84.379.522.522

Email: sales@vietnam-immi.org